How to proofread client emails in Apple Mail before sending

You finish drafting an email to a new client. You know what you want to say, but you are not sure if the tone is right or if you missed a typo.

Copying the draft into a separate writing assistant takes time. You lose the context of the email thread. You might even paste the wrong version back into Apple Mail.

There is a way to proofread your emails directly in Apple Mail without breaking your flow.

Most writing tools require you to leave your email client. You open a browser tab, paste your text, review the changes, and paste it back.

This context switching breaks your focus. According to research from the University of California, Irvine, it takes an average of 23 minutes to regain deep focus after an interruption (source).

Browser extensions are not much better. They clutter your screen with underlines and popups while you are trying to think. They also do not work in native desktop applications like Apple Mail.

WordPolish is a system-wide writing tool for macOS. It works directly inside Apple Mail.

You do not need to copy and paste your text. You do not need to install browser extensions.

Here is how you proofread an email draft in Apple Mail:

1. Highlight the text you want to check.
2. Press ⌘⇧X to trigger WordPolish.
3. Review the suggested rewrite in a diff overlay.
4. Apply the changes in place.

When you edit in place, you keep the context of the email thread. WordPolish reads the selection and the nearby context to understand what you are trying to say.

It also uses your saved writing traits. The rewrite sounds like you, not like a generic robot.

The tool stays out of your way until you ask for it. There are no red underlines distracting you while you draft your thoughts.

Client emails require a professional tone and clear phrasing. You can achieve that without leaving Apple Mail.

WordPolish helps you refine your drafts quickly. You can send your emails with confidence and move on to your next task.